Privacy statement for job applicants

Why do we process personal data?

The information and documents provided by you as an applicant via (i) www.werkenbijrcn.nl (for the Netherlands), (ii) www.rcn.nl/fr/postes-vacants (for France) (iii) www.rcn.nl/de/arbeiten-bei-rcn (for Germany) or (iv) via email/post are processed primarily to determine whether you, as an applicant, qualify for a position at RCN. In addition, we collect personal data through personal and/or telephone contact with you, or by asking you in writing for certain information. In France and The Netherlands, in some cases we may also receive information about you from third parties, such as references or government agencies (such as Dienst Justis or the IND for the Netherlands).

 

The information we collect includes, for instance, your name and address details, contact details, education details, diplomas and certificates, work experience details, references, copy of your identity document (ID) (only to the extent required by law), information regarding your residence and/or work permit and any other information you provide to us (e.g. as part of your CV or answers to our questions).  If we decide to offer you a position, (i) in the Netherlands we may require a Certification of Good Conduct and (ii) in France we may require a certification from a competent authority, to ensure suitability, integrity and reliability for the position. In general, we do not collect or use any special categories of personal data of applicants, such as health data or other sensitive types of data, unless you provide this to us voluntarily as part of your application documentation or during an interview.

 

RCN processes the personal data obtained exclusively for the purposes and on the legal grounds below:

 

Purposes	Legal basis
Making a selection of potential candidates;	The processing is necessary to take steps prior to entering into an (employment) agreement.
Establishing and maintaining contact;	The processing is necessary to take steps prior to entering into an (employment) agreement.
Answering questions asked by you or providing information requested by you;	The processing is necessary to protect our legitimate interests (such as carrying out the application process).
Going through an application process (to determine if you are qualified for and meet the relevant requirements for the position you are applying for);	The processing is necessary to take steps prior to entering into an (employment) agreement.
Conduct necessary administration and internal management;	The processing is necessary to protect our legitimate interests (such as carrying out the application process).
Handling any complaints and resolving disputes;	The processing is necessary to protect our legitimate interests (such as carrying out the application process).
Going through the pre-contractual phase, if any, and entering into an (employment) agreement;	The processing is necessary to take steps prior to entering into an (employment) agreement.
Conducting statistical research and improving our services. In this case, we will pseudonymize and if possible anonymize your data;	The processing is necessary to protect our legitimate interests (such as carrying out the application process).
To prevent reassessment of applicants;	The processing is necessary to protect our legitimate interests (such as carrying out the application process).
To verify whether you may (legally) work for us (e.g. whether you have the correct permits);	The processing is necessary to comply with legal obligations to which we are subject.
In addition, the data may be processed for communicating information about other job opportunities for which you might be considered as an applicant.	Consent.

 

legal basis for such processing is the necessity for the exercise of rights or the fulfilment of legal obligations under labor law, social security law and social protection law.

 

We collect only information that is strictly necessary. Therefore, the type of personal data may vary depending on your position or function within RCN. No automated decision-making or profiling takes place at RCN.

 

Providing personal data is not required (by law). However, if you do not provide certain personal data, we may not be able to assess your suitability as a candidate for a vacant position and we may not be able to enter into an employment contract with you.

 

Retention periods

We will retain your personal data for no longer than is necessary in light of the purposes for which we are processing it. Only when we are legally obliged to do so, or when it is necessary to defend our interests in the context of legal proceedings, we will keep personal data for longer.

 

If you have accepted a position within RCN, we will include your application details in your personnel file and you will receive a copy of our internal privacy statement from us.

 

If you have not been offered or have not accepted a position within RCN, we will store your personal data until at the latest (i) 4 weeks in the Netherlands and France and (ii) 4 months in Germany after the application process has been completed. With your explicit consent, we may keep your data for up to 1 year so that we can approach you for future suitable vacancies. You may withdraw this consent at any time (without prejudice to the lawfulness of the processing based on the consent prior to its withdrawal).

 

Recipients

Within RCN only employees who, based on their position or involvement in the application process, should have access to your personal data have access. These include managers, employees of the HR department, and/or interviewers if you are invited for a job interview.

 

In special cases, and if this is necessary in the context of the application procedure, RCN may share applicant data with other parts of the RCN organization or third parties processing personal data on behalf of RCN (such as (IT) service providers and agencies that provide us with services related to the application process). In this case RCN has made the necessary arrangements to guarantee that your personal data remains secure. 

Your rights

Under the GDPR you have the right to, under circumstances, access, rectify, restrict the processing of, or erase your personal data. In addition and where applicable, you have the right to withdraw your consent (without prejudice to the lawfulness of processing based on the consent prior to your withdrawal), or to object to certain processing activities where such processing is based on our legitimate interests. You also have the right to data portability, and in France the right to define directives regarding retention, deletion and communication of your personal data after your death.

 

To exercise these rights, or if you have any questions about how RCN collects and uses your personal data, please contact us at: privacyofficer@rcn.nl or (+31) 085 0400 700.

 

You also have the right to submit a complaint to the data protection authority.

 

For the Netherlands: de Autoriteit Persoonsgegevens (AP), Hoge Nieuwstraat 8 - Postbus 93374 - 2509 AJ DEN HAAG.

For Germany: Der Landesbeauftragte für den Datenschutz und die Informationsfreiheit Rheinland-Pfalz (LfDI RLP), Hintere Bleiche 34 - Postfach 30 40 - 55020 MAINZ.

For France: Commission nationale de l’informatique et des libertés (CNIL), 3 Place de Fontenoy - TSA 80715 - 75334 PARIS CEDEX 07.

 

In the event of complaints or disputes regarding the contact or application procedure, your personal data will be kept for the duration of the handling of these complaints and disputes. When it is clear that a complaint or dispute has been resolved, the personal data retained for this purpose will be deleted.

 

Information

This privacy statement may change from time to time. The most current privacy statement can always be found at

https://www.rcn.nl/nl/werken-bij-rcn/privacy-verklaring-sollicitanten. (in Dutch)

www.rcn.nl/en/job-vacancies/privacy-statement-for-job-applicants (in English)

https://www.rcn.nl/fr/postes-vacants/d%C3%A9claration-de-confidentialit%C3%A9 (in France)

https://www.rcn.nl/de/arbeiten-bei-rcn/datenschutzerkl%C3%A4rung-f%C3%BCr-bewerber (in German)

 

We recommend that you consult this privacy statement regularly so that you are aware of any changes. The latest date of amendment is always indicated in the privacy statement.

 

This privacy statement was last modified on 19-06-2026.